By combining exclusive features of print management and automated workflows, the Dispatcher Suite platform is a print management solution that simultaneously manages print and scan responsibilities. This solution effectively manages and supports cost reductions in printing costs while enhancing document workflow productivity. With its dynamic toolset, the comprehensive and flexible platform is highly scalable and accurately aligns appropriate modules that streamline business processes and meet an enterprise’s office needs.
As a print management and document capturing solution, the Dispatcher Suite platform includes Dispatcher Paragon for print management and Dispatcher Phoenix for workflow automation. The feature-rich solution has been designed to enable companies to effectively manage and reduce their print services costs, enhance efficiency by implementing digital workflows, and increase document security through the digitisation of important documents.
Thanks to its complete modularity, the Dispatcher Suite is highly scalable and can be configured exactly to varying business needs. The print management suite’s different modules are available individually or as a combination in a software, with scanning workflows that are customisable.
The Dispatcher Suite focuses on addressing business needs and requirements such as:
The Dispatcher Suite is designed to effectively streamline and simplify print management and workflow automation, managing your entire business print and scan infrastructure with utmost efficiency!
PREVENT UNAUTHORIZED ACCESS WITH AUTHENTICATION
Safeguarding documents as well as internal company data and information is a real challenge for many enterprises. One essential measure for this is safeguarding output devices reliably against unauthorised access, requiring all users to authenticate at the MFP via PIN, ID card or username and password before they can print, copy or scan documents.
Our solution: Authentication Embedded Print Management Solution System
With the Authentication module, organisations can increase the security level of their printed communication. Uncontrolled access to devices is prevented by blocking devices until the user authenticates.
This is possible either on the embedded device terminal or via an external terminal attached to the device. For maximum convenience, users authenticating via ID card can benefit from the card self-registration feature when first using the print management software.
PRINT ANYWHERE WITH PrintRoaming®
Operational flexibility is essential for global companies. For maximum efficiency in document production and management, users should be able to submit their print jobs in any company branch, eventually processing and releasing their prints in the location they need them.
Our solution: PrintRoaming®
The PrintRoaming® module lets users submit their print jobs in any one location and print the documents wherever and whenever they need them. As long as this remains within the company network, it does not matter if this is in another office, another building, or even a location in another continent. Newly enhanced with client-based PrintRoaming®, the print management solution provides this functionality using a unique technology and software that only requires a very small amount of the network’s bandwidth to transfer the data quickly and efficiently.
PRINT AND SCAN REPORTING FOR COMPLETE VISIBILITY OF COST
Enhanced cost transparency and ultimate cost reductions are enabled within any organisation with the diligent monitoring of individual print, copy, scan and fax patterns and the overall print performance.
Our solution: Reporting Functionality Embedded Print Management Solution System
The Reporting module helps you keep print, copy, scan, and fax costs in check: The central reporting tool tracks and monitors all print, copy, fax, and document capturing activities throughout an entire organisation, providing tables and graphs for a detailed overview. Detailed information is retained on each job, such as job name and print date, a first-page preview, and the number of pages. Based on this information, comprehensive reports can be created with just a few clicks.
Management reports are compiled in the same way for a comprehensive overview of the company’s entire print environment, including details on cost centres, devices, and users. With this module, “green” management reports can also be created and compiled, showing a comprehensive overview of the organisation’s print environment and savings regarding reduced paper and water usage as well as lower CO2 levels. Various intervals can be chosen for reports (yearly, quarterly or monthly); and for easier sharing, reports can be exported to various file formats, including PDF, HTML, DOC.
PRINT ANYWHERE AT ANY TIME WITH PrintRoaming®
Companies that want to manage their printing infrastructure more efficiently depend on rule-based printing to significantly reduce the overall printing costs.
Our solution: Rule-based Engine
The Rule-based Engine enables companies to reduce print costs quickly, reliably, and efficiently. It provides a broad set of different user rules that can be allocated and automatically applied to incoming print jobs from individual users or user groups. Print jobs are only processed and printed if they are within the rule conditions. Any document that does not match the defined conditions is rejected, with the user receiving a corresponding message. With this functionality, the Rule-based Engine module is perfect for regaining control of print costs and document workflows and keep these in check.
PAY-PER-PRINT MAKES CHARGE-BACK EASY
In educational institutions and project-based environments that require printing, copying, and scanning costs to be charged to the originator or users accordingly, the Dispatcher Suite provides a credit and billing solution.
Our solution: Credit and Billing Application Within Print Management Solution System
The Credit and Billing module offers users a convenient means of recharging their existing accounts. Users can take advantage of a range of managed print services, including a convenient pay-per-print service, as well as releasing jobs securely at any printer in the network.
Several recharge options are available with the Credit and Billing module:
ENHANCED EFFICIENCY AND FLEXIBILITY FOR EVERYONE WITH MOBILE PRINTING
Modern working environments extend far beyond the employees’ workstations at the office. These days, mobile workers take advantage of mobile devices using them also for their daily work.
Our solution: Mobile Print Functionality Within Print Management Solution
The Mobile Print module provides the typical benefits of today’s modern and mobile work style: Printing is available from anywhere at any time, and documents can be picked up from any printer of choice. With the built-in document converter, MS Office or LibreOffice is no longer required, providing extra cost savings. Mobile Print frees users from only printing from workstations and ensures increased efficiencies and flexibility.
WORK SMARTER AND ACCELERATE DIGITIZATION WITH ADVANCED WORKFLOWS
Beyond printing and copying, building dynamic automated document workflows that allow users to scan, index, process, and route documents at the MFP is another important aspect for modern office environments. Such capabilities are essential to increase productivity and collaboration.
Our solution: Advanced Workflows
Via the Advanced Workflows module, the Dispatcher Suite not only facilitates managing and keeping track of all printing operations but also provides broad scanning capabilities as part of its functionality. Dispatcher Suite offers scanning features including advanced OCR, file conversion to PDF or Office formats, file renaming, and an extensive library of connectors to 3rd party applications.
The powerful Dispatcher Suite advanced workflows eliminate the complexity of document digitisation for both administrators and users.
Administrators benefit from a graphical-based workflow builder that makes creating workflows easier than ever. For users, the straightforward menu offers easy scan choices, eliminates confusion, and ensures that the documents are captured correctly and distributed to the desired destinations.
With its set of individual modules, the Dispatcher Suite provides a highly scalable and flexible experience
As an advanced print management and document capture solution, the Dispatcher Suite features a modular structure that caters to almost every user’s need, offering extensive functionality and maximum flexibility.
Once it is installed, the Dispatcher Suite secures and tracks any print job produced on multi-functional devices and network printers. In addition, implementing digital workflows to replace recurring manual paper-based tasks is another powerful advantage of this solution to increase productivity and efficiency. The Dispatcher Suite’s administrator interface ensures the straightforward and intuitive administration of the entire corporate print and workflow management system. With the intuitive and harmonised panel on the output device.
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